Librarian Account Setup

Librarian Account Setup

Librarian Account Setup | Elsevier Admin Tool Quick Reference Guide

Welcome to the Elsevier Admin Tool Quick Reference Guide.

The guide provides the basic essentials to get you started with using the Elsevier Admin Tool. Download the Elsevier Admin Tool Quick Reference Guide (PDF)


There is context-sensitive help on every page to assist you once you have logged into the Admin Tool. The Admin Tool contains many more services to help you get the most out of ScienceDirect. Please be aware that you need to be within the IP range of your institution to be able to access the Admin Tool.


 How to login to the Elsevier Admin Tool 

Account General Information
  • You will enter the main page for your consortium, your account or your group within your account, depending on your administrator rights.

  • Use the right hand bar to navigate to accounts within your consortium and to groups within your account.


  • If you subscribe to Journals Consult and Scopus, tabs for both ScienceDirect and Scopus will appear. If you only subscribe to Journals Consult, only the ScienceDirect tab will appear.

Create/Edit a Group
  • Click on ‘Create/Edit a Group’ to modify the groups within your account.

  • Create groups in order to organize IP address ranges and users within your account, to specify ScienceDirect (and Scopus, when applicable) product settings for different user groups, and to track specific group usage.

  • View the current groups within your account in the right hand navigation bar.

Organizing your account into groups enables you to control the document delivery settings, transactional access and credit card purchasing rights for the specified groups, as well as track the usage for those groups.

If you wish to delete groups, please contact the E-Helpdesk department in your region.

Edit Account IP Ranges

Manage your users’ access rights, based on IP ranges

  • Click on ‘Account IP Ranges’ on the homepage.

  • View the ranges of IP addresses currently assigned to your account.

  • Use the checkboxes and the navigation bar to make the following changes to the ranges of IP addresses:
    - Move
    - Remove
    - Split into subsets that can be individually deleted or moved to different groups

  • Request new IP ranges to be added to your account. You will receive an email confirming your request. E-Customer Service will follow-up with you as soon as the changes have been made.

Manager User IDs
  • Click ‘Search, View and Modify User Profiles’ to:
    - View all users currently registered to your account
    - Search for a specific user
    - Change their contact details, such as name, address and access rights

  • Click on the corresponding button to create a user profile for a new user.  If you wish to delete a user profile, please contact the E-Helpdesk department in your region.

  • Set up a username and password (ID) for one user, or a group of users, by clicking on ‘Create/Manage Remote Access Registration IDs’ to gain remote access from outside of your account IP range.
    - The IDs for remote access will be sent directly to the email address(es) of the user(s) that you specify.

  • You can add new administrators to your account by clicking on ‘Administrators’.

Usage Reports and Library Integration
  • If you click on ‘Usage Reports’, you can log on to the Usage Reporting Site via a link in the Admin Tool using your Administrator username and password.

  • If you click on ‘Library Integration’, you can configure transactional access for downloading non-subscribed articles, document delivery for your account and your groups, establish credit card purchasing rights, and view your transactional balances.

Set up your own library branding
  • Click on the ScienceDirect tab to customize the product. (You can also do this with the Scopus tab, if you have this subscription as well.)

  • Click on ‘Institutional Logo or Text’.

  • You can set up the display of your library logo and descriptive text to appear on ScienceDirect (and Scopus).

  • You can also include a link from ScienceDirect (and Scopus) to your library website.

ScienceDirect external linking
  • From the ScienceDirect tab, click on ‘External Linking Settings’ to specify your link resolver and customize other external links from ScienceDirect.

  • You can configure links from full-text articles and from abstracts in bibliographic databases on ScienceDirect to your link resolver, and/or predefined linking partners.

  • Click on the name of your link resolver to enable it, and enter local configuration information such as the base URL.

  • You can also choose to enable links to a range of pre-defined linking partners that ScienceDirect has configured.

What else is available in the Admin Tool?
  • You can view the content coverage and entitlements of your ScienceDirect account.

Need additional help or information?

  • For further information please contact the E-Helpdesk department in your region.

  • In the ‘Help’ section on every page of the Admin Tool, you’ll find answers to additional queries you may have about the tool.

  • For further information please visit the Admin Tool Info Site